Before You Begin
New Hire Mandatory Processes
The following steps must be completed prior to your start date.
Throughout the pre-employment process, most of our communication will come through email. Please watch for multiple emails between now and your scheduled start date. Be sure to check your spam/junk folder if you don’t see an email within the timeline below.
Saint Agnes Medical Center is a member of Trinity Health. Some of the emails and communication you receive may come from Trinity Health.
- This step will be completed through Sterling
- Watch for an email from noreply@sterling.app and follow the instructions. This process may take multiple weeks, so it is important to fill out the information as soon as possible.
- After you enter your information into Sterling, the report can be processed while other pieces of the pre-employment process are being completed.
- It is important to fill out the Employment Verification portion as accurately as possible. Please do not include any unpaid/volunteer opportunities, or employment outside of the United States, as Sterling will not be able to verify it. Sterling may email you directly to request additional documentation or contact information if they are unable to complete the verification. Please make sure your highest level of education has been entered... for example HS Diploma/GED, Associates, Bachelors, Masters, or Doctorate
- This step will be completed in Workday (Candidate).
- All 3 tasks (Offer letter, SSN, Personal Information) must be fully completed before we will be able to proceed.
- CLICK HERE for instructions. Recruiter will email you a link on how to sign your offer letter.
- For technical assistance, please contact the HR Service Center at 877-750-4748 option 3 or call your Recruiter.
- This step will be completed in Equifax.
- You will need to follow the two-step process to complete your I-9 Verification:
- Step 1: You will complete your I9 in person during your new hire paperwork appointment. Your Recruiter will schedule this appointment for you.
- Step 2: Present your documents during your scheduled in-person appointment.
- Please visit the Official Website of Homeland Security for a list of acceptable documents.
- If you have specific questions regarding the completion of your I-9, please contact Workforce Solutions Support at 877-664-8778 or workforcesolutions@equifax.com.
- This step will be completed in Workday (Employee).
- You must be hired into the Workday system before you will be able to complete this step. You will receive new login information once your employee account has been created.
- First, you’ll need to activate your account. You will receive two (2) automated emails from Trinity Health with your username and temporary password. This may take up to five (5) business days after you sign your offer letter.
- Once you login, please complete all the onboarding tasks available to you.
- Please note that as you complete certain tasks, more tasks may appear.
- For technical assistance, please contact Information Services at 1-888-667-3003.
- Your Employee Health Appointment is an assessment that includes a review of the functional requirements of the position, a urine drug screen, and a TB test. All provided at no cost to you.
- Your Recruiter will schedule this appointment for you.
- See the map on how to get to Employee Health or Human Resources.
- Click to see the Post offer exam packet
- You will need to bring to your appointment:
- Immunization records.
- Valid government-issued photo ID.
- For assistance, please contact your Recruiter at the number listed on your offer letter.
- If your position requires specific education, licensure or certification, we will reach out to you via email to request proof.
- Please monitor your email and respond quickly to any request that is sent.
Vaccine Requirements for All Team Members
- Vaccine requirements include
- Varicella (chicken pox) - documentation of 2 doses of the vaccine or lab documented proof of immunity.
- Influenza (Flu) – proof of vaccination from current season (Sept – May).
- Mumps, Measles & Rubella (MMR) - documentation of 2 doses of the vaccine or lab documented proof of immunity.
- Pertussis - documentation of Tdap vaccine.
- Hepatitis B (for jobs prone to exposure to blood) - documentation of 3 dose series or lab documented proof of immunity.
- COVID-19 Vaccine.
- Please let your Recruiter know ASAP if you would like to request a medical or religious Exemption Form. We will provide you with an Exemption Form for you to complete and take to your Employee Health appointment.
- Meeting the immunization requirements is a condition of employment. Candidates may not join Saint Agnes Medical Center until the requirements have been met.